Conference Room Technology & Equipment FAQs

American Sound & Electronics serves many industries, including offices and corporate spaces that need professional conference rooms to handle clear communication among team members or clients at remote locations. 

Today, our team answers several FAQs regarding conference room technology and equipment.

What equipment do you need for effective conference room technology?

A conference room requires several technological components to work together, including:

  • Speakers or sound bar
  • Video screen
  • Microphones
  • Computer
  • Wireless capability
  • Interactive whiteboard

Different software requires various hardware. What works for Skype or Zoom may not work for Microsoft Teams or Google Meet. A professional sound installer can help you identify the right conference room equipment you need for your setup.

How do I set up conference room technology and equipment?

Size and budget are two main considerations for how you set up your conference room. 

  1. Start with the video display. Smaller rooms with fewer people may not need a huge 86-inch screen.
  1. Choose a compatible video camera. Most video cameras attach to the back of the video display, meaning you look at the screen while people appear to look back at you. This setup increases engagement with your remote teams.
  1. Next, look for appropriate speakers. You may only want one small speaker installed by the display because that is where everyone focuses their visual attention. Portable speakers may be convenient if you’re going to pass them from person to person. Larger rooms may need bigger or multiple speakers.
  1. Microphones offer several varying levels of sensitivity. While people can use laptops or portable mics, it may be more convenient to have a single microphone that can pick up everyone’s vocalizations in the room. 

A professional audio-visual company can help you set up the conference room technology and train your staff to use it.

How big should a meeting room video display be?

The size of your video display depends on how far away the farthest viewer is from the screen. 

  • 65” screen is ideal for people 15 to 16 feet away from the monitor
  • 75” screen for people 17 to 19 feet away
  • 86” for 20 to 22 feet away
  • A video wall or multiple displays for anything larger than 22 feet of distance

Because these large screens require expert installation without damaging your nice office wall, we highly recommend professionals to mount the display to the wall. Our staff can center the monitor against the wall to optimize it for the size of the room.

What kind of table do I need for my conference room?

Your table must blend practicality with comfort. Purchase a conference table with outlets and charging ports for mobile devices and laptops. 

The following room sizes and tables are a great rules to follow:

16 x 12 room size with an 8’ table to seat six to eight people

18 x 12 room with a 10’ table for eight to 10 people

20 x 12 room gets a 12’ table to seat 10 to 12 people

The room size and number of people determine how big of a video display you require.

Who should install my conference room technology and equipment?

Professional installation is the best way to go for conference room technology and equipment for excellent results and a cohesive appearance. American Sound & Electronics can help! Contact us for more information or call (859) 261-9024.

What Is a Seamless Video Wall? How Does Your Business Get One?

The popularity of video walls has increased exponentially in recent years due to their ability to deliver consistent, high-quality videos and images, minimal maintenance, and scalability. If you’re wondering what a seamless video wall is and how you can get one, you’ve come to the right place! Here’s a quick explanation from the experts at American Sound & Electronics.

Related post: Conference Room Technology Design Trends to Watch

What is a seamless video wall?

A seamless video wall is an LCD or LED wall display that is compact, slim, and lightweight, but that can still cover a broad and sizable area. It’s designed to display large images without any gaps between the panels by merging the pixels between the displays where they meet on the edges. They can be used in many different environments, such as corporate offices, retail stores, restaurants, network operation centers, simulation rooms, concert venues, and much more.

One of the main benefits of these video walls is that they are designed to run 24 hours a day, 365 days a year with very minimal maintenance. 

However, they also have many other benefits for companies, including:

  • Outstanding image quality with bright and vivid colors for a better and more consistent viewing experience
  • Improved visibility of your business’s message
  • Reliable and consistent signage
  • High video quality scalable to any size
  • Good for indoor or outdoor environments
  • Custom configurations to meet a variety of business needs

How do I get a seamless video wall for my business?

The easiest way to get a video wall for your business is to order one directly from the manufacturer online. You’ll want to consider your budget, as the cost for a video wall can range from around $5,000 for a smaller display to $30,000 or more for a large, complex configuration. You’ll also want to factor in the cost of mounting hardware (if it’s sold separately) and professional installation.

When you order a seamless video wall online and have it shipped to your business, the manufacturer can also help you plan and build a video wall that is specific to your space and budget, so you’ll have guidance along the way.

Related post: 4 Huge Reasons Why You Need Video in Your Conference Rooms

Need a seamless video wall for your business?

Please call (859) 261-9024 or contact American Sound & Electronics online to speak with a knowledgeable team member. We can help you visualize, design, and install a seamless video wall for your conference room, business, showroom, or another use case. Call today to get started!

Conference Room Technology Must-Haves In the Digital Age

In a post-COVID digital age where remote teams are still primarily the norm, it’s more important than ever for corporate entities to have adequate conference room technology. Having the right equipment will improve your productivity and communication and streamline your workflow.

If you’re ready to take your conference room to the next level, American Sound & Electronics can help. Here are three conference room technology must-haves.

Related post: Hardware to Use for Your Zoom Conference Room

Three conference room technology must-haves in 2021

1. Touch panels

No more typing on your computer or using a remote to present your ideas to clients and executives! Instead, touch panels (also sometimes called smartboards) are essentially giant smartphone screens that are mounted on the wall of your conference room. These fully interactive whiteboards allow you to draw, swipe, and write notes directly on the board to explain ideas with greater ease. You can even connect your printer to provide copies of your presentations with the notes included. 

2. Video conferencing system

Whether you need to communicate with remote teams or meet with clients, world-class video conferencing technology with large screens and speakers can make group meetings much easier and more effective. With the right conference room technology and equipment, you can easily empower participants to communicate with one another (without bulky microphones), share files, capture screens, interact in real-time, and much more.

3. Room scheduling technology

Gone are the days when teams accidentally book the same meeting room at the same time. Instead, room scheduling technology enables teams to tap into calendar software and easily schedule a meeting and avoid any conflicts. You can even combine this software with a virtual assistant and smart speakers to verbally schedule meetings without having to manually type anything into your computer. 

Related post: How American Sound Optimizes Your Conference Rooms

Implement the Latest Conference Room Technology with American Sound & Electronics

The recommendations above are all excellent additions to any conference room. If you’d like more details on the conference room systems we install, please call (859) 261-9024 or contact us online.

5 Reasons for Classroom Sound Reinforcement You Might Not Know

There are many reasons to have a classroom sound reinforcement system. We want to give our children the best environment possible to learn, and much of this begins with hearing instructions given by a teacher. But did you know there are five critical reasons your children must hear well to learn? In today’s blog, we will explore these reasons. 

Related Post: Choosing the Right Classroom Sound Reinforcement System 

1. Students Hear Better

Research shows that a teacher’s voice should be 15 decibels above the rest of the classroom. Yet a busy room with many kids and distractions means it’s hard to hear the teacher. 

Students hear better with classroom sound reinforcement systems. Better hearing leads to better listening and improved learning outcomes.

2. Children Pay Attention

Children are used to hearing their parents at home as authoritative yet gentle voices. Students pay better attention in class when they hear their teacher’s voice better and more clearly through a classroom sound reinforcement system.

3. Increase On-Task Behaviors

Students increase on-task behaviors because students are able listen to people speaking clearly and effectively in the classroom. Again, students listen to authoritative voices and pay attention to adults. As teachers give instructions to finish classroom tasks, a classroom sound reinforcement system represents a vital part of that teaching paradigm.

4. Fewer Teacher Absences

Classroom sound reinforcement systems lead to fewer teacher absences. Why? Less vocal fatigue, which leads to less sickness. When there is less fatigue, a teacher’s immune system stays more robust because it isn’t trying to repair vocal cords while fighting off a cold or seasonal allergies.

5. Better Social Skills for Kids

Children become social from a very early age. They learn to respond to others from how they understand what is being said to them and how it’s being said. Every child in a class with a sound reinforcement system has a chance to develop better social skills with their teacher and peers because they simply hear better.

Related post: Tips and Tricks to Optimizing Your Classroom Sound Reinforcement

Classroom Sound Reinforcement by American Sound

Want more information about the systems we can install in your school? Contact American Sound & Electronics or call (859) 261-9024 to learn more about the classroom sound reinforcement systems we install.

Showcasing the Many Components of Professional Sound Systems Like the One in Paul Brown Stadium

We know the architects of ancient arenas and stadiums understood how sound traveled. That’s why many of these are designed in a bowl shape with stadium seating. When creating a sound system as large and complex as the Paul Brown Stadium, understanding how sound travels and why is essential. 

When you have a large space that needs the highest quality sound and video, look to the example of the engineering and electronic excellence found in the Paul Brown Stadium. In today’s blog from American Sound, we explain why. 

Ancient Principles

Sports have always been considered an essential part of not only American culture but societies around the globe. There is evidence in ancient Mayan, Roman, and Egyptian cultures that sports played a huge role in their daily life. 

Part of the experience is sound. To be able to enjoy the games entirely, attendees must be able to hear announcers and players. The Paul Brown Stadium in Cincinnati, Ohio, is an excellent example of refined sound engineering. 

Home to the NFL Football team, the Cincinnati Bengals, the stadium’s sound system was completed in three phases.

The Q Values 

One of the first things the engineers had to identify were the Q values of the speakers within the stadium. 

A Q value, or Q factor, is the amount of output or distance a speaker can carry the sound away from itself. Understanding this is crucial when designing sound systems for large spaces like stadiums and concert halls. 

If improperly designed, the speakers will not distribute appropriately, creating echoes and sound displacement. This produces an unpleasant experience for the attendees, precisely what the sound engineers at Paul Brown Stadium were trying to avoid. The result was custom-building speakers to fit the specific needs of this stadium. 

The Speakers

The first phase was completed in 2018, consisting of new delay loudspeakers on the upper deck and canopy sections. A year later, 120 new loudspeakers were added to the lower level and another 70 to the canopy to go along with eight dual subwoofers. 

While many things during the pandemic of 2020 came to a halt, the third phase of the project continued. 

To complete the transformation of the stadium’s sound system, hand-assembled loudspeakers were part of phase three. We installed Italian-made horizontal coverage cabinets along with narrow coverage speakers. 

The result is described as a ‘moving experience.’ The sound was appropriately dispersed, giving attendees a clear sound at the correct acoustic levels. 

Stadium Sound by American Sound

If you have a space that needs expertly engineered sound and video, coupled with the finest state-of-the-art equipment, contact American Sound & Electronics or call (859) 261-9024 to learn more.

Hardware to Use for Your Zoom Conference Room

Finding the proper hardware for your conference room or workstation can be the difference between hours of wasted time and consistently hosting productive and collaborative meetings. And with remote work becoming more of the norm today, it’s more essential than ever to have remote conference capabilities that provide high-quality sound, video, and interactive capabilities. 

To ensure that your conference room is up to the challenge, here are a few devices that American Sound recommends installing because their design is a natural pairing to Zoom Rooms, Zoom Phone, and Zoom Meetings. 

Neat Bar

The Neat Bar is a compact meeting device. It provides high-quality audio and video and comes with a built-in intelligent room sensor technology known as Neat Sense, which monitors the meeting space environment’s air quality, humidity, CO2, and the number of people in the room.

Logitech Rally Bar Appliance

This video bar is excellent for a mid-size conference room. Ideal for video collaboration, you can plug and play Rally Bar with any PC or Mac or run the Zoom Rooms on the device itself without a computer. It also features calendar integration, touch-to-join, instant content sharing, and more.

Neat Board

This collaboration device features a 65” 4K multi-touch screen, wide-angle camera, and powerful audio capabilities. Set up is easy, and you can choose from a floor stand, wall, or table mount to fit your conference room. It also offers Neat Sense technology so you can monitor your meeting space.

Yealink MeetingBar A30

Practical and straightforward, the Yealink MeetingBar A30 is an all-in-one video collaboration bar, ideal for a medium-sized conference room. It’s based on Android 9.0 OS and features a dual-camera system, enhanced smart video and HD audio, and more. 

If you’re using the A30 meeting bar, no PC or Mac is required, and you’ll enjoy a convenient and fast setup because it combines a computing unit, camera, speaker, microphones, Wi-FI, and Bluetooth.

Related Post: 3 Perks of A Service Contract Through American Sound & Electronics

Want more details on conference room hardware installation?

Contact American Sound & Electronics. The above hardware recommendations are all great additions to any conference room, but if you’d like to know which meeting room systems we install, please call (859) 261-9024 or contact us online.

Microsoft Teams Conference Room Basics

As we begin to emerge from the COVID remote working era, the future of the workplace is yet to arrive. Many employers may continue to work remotely full-time, others may return to their in-person office, and some may do a bit of both. 

To meet worker needs, conference rooms need to serve as collaborative spaces where in-person and remote employees can feel engaged and productive. 

Microsoft Teams Rooms are an excellent solution that provides many critical benefits for collaborative teams in all industries. Let’s take a closer look, with our experts at American Sound, at what it is and what you need to make it work in your conference room.

What Are Microsoft Teams Rooms?

Microsoft Teams Rooms are a meeting room solution that provides a Microsoft Teams experience with HD audio and video on Teams-certified hardware. It offers reliable, high-quality audio/visual meeting experiences and is available on select devices. Teams Software enables a person to manage a meeting with a touch-panel control in the center of the room for convenience and ease of use. The touch-panel control can also be paired with certified A/V components that allow you to customize the setup to fit the size of your conference room.

Hardware Requirements for Teams

Of course, you’ll want to ensure that your equipment meets all the necessary hardware requirements for Microsoft Teams Rooms before implementing it in your conference room. Below are basic hardware requirements for Teams on Windows PC, Mac, Linux, Android, and iOS mobile devices.

Hardware Requirements for Teams on a Windows PC

For video calls and meetings, you’ll need a 2-core processor. However, a 4-core processor (or better) is necessary with 4.0 GB of RAM and 3.0 GB of available disk space for higher resolution. You’ll also want a display with at least 1024 X 768 screen resolution. Your operating system should be one of the following:

  • Windows 10
  • Windows 10 on ARM
  • Windows 8.1
  • Windows Server 2019
  • Windows Server 2016
  • Windows Server 2012 R2

Hardware Requirements for Teams on a Mac

You should use a device with an Intel Core Duo processor with 4.0 GB of RAM and 1.5 GB of available disk space. Your display’s resolution should at least be 1280 x 800 for optimal results, and one of the three most recent versions of macOS is necessary.

Hardware Requirements for Teams on Linux

For video calls and meetings, you’ll need at least a 2-core processor (although a 4-core is preferred) with 4.0 GB of RAM and 3.0 GB of available disk space. Your display’s resolution should be at least 1024 x 768. The ideal Linux operating system should be capable of installing DEB or RPM.

Hardware Requirements for Teams on Mobile Devices

You can use Teams with Android phones and tablets, but it is limited to the last four major versions of Android. Likewise, Teams is compatible with the iPhone, iPad, and iPod touch, but support is limited to the two most recent major versions.

Want More Details About Outfitting Your Conference Room for Microsoft Teams Rooms?

American Sound & Electronics can help. We install a variety of conference room hardware systems. Please call (859) 261-9024 or contact us online to learn more about our installation services.

How American Sound Optimizes Your Conference Rooms

Having the right conference room equipment and setup makes it easier to connect, collaborate, and produce great things! If your conference room is lacking, there are many ways you can optimize your setup for the best results. Here are some of the ways American Sound & Electronics can take your conference rooms to the next level.

More AV equipment

Your computer’s microphone and a set of speakers simply aren’t going to cut it in a modern setup. With more employees working these days remotely, conference rooms demand much more, and poor sound quality can significantly disrupt your company’s ability to be productive. 

We can help you improve by outfitting your meeting space with microphones specifically designed for video conferencing, so everyone can easily hear one another without having to pass a mic around the room.

We can install several microphone pickups for larger conference rooms to fit the space better and ensure the best sound quality possible. Ceiling and wall-mounted microphones are even an option. 

These will significantly improve your meetings, so you’ll spend less time trying to decipher what team members are saying and more time making progress on projects and tasks.

Room scheduling with smart speaker integration

For large organizations, room scheduling gives employees the ability to book conference rooms for meetings or workspace. With high-quality room scheduling technology, individuals can quickly locate the space that best serves their needs and reserve it right away.

At American Sound & Electronics, we can help you implement this technology and combine it with smart speakers and a virtual assistant so you can verbally book your meeting in the fitting conference room without having to type a thing. (Talk about convenience!) A room scheduler can also connect with remote workers for easy collaboration.

Interactive video conferences

Remote video collaboration can do wonders to build your team and boost productivity. With an interactive display, you can host highly engaging and inclusive meetings with employees who work remotely and on-site. 

Whether you favor Zoom, Go To Meeting, Slack, or some other conference call software, we can install an interactive video display that will enable you to include things like polls, quizzes, and virtual whiteboard annotations in meetings and presentations.

Related Post: Tips And Tricks For Optimizing Your Classroom Sound Reinforcement System

Find Out How We Can Optimize Your Conference Rooms Today

Having the right reliable equipment can genuinely transform any conference room into a well-used space that produces fruitful meetings and enhances collaborative efforts. If you’re ready to update your conference room with new hardware installation, call us at (859) 261-9024 or contact us online to learn more about our services.

Conference Room Technology Design Trends to Watch

With many companies fully embracing remote work opportunities, conference room technology design trends are quickly changing. To stay competitive, look at some of the top trends to watch for in 2021 from American Sound & Electronics.

Related Post: 4 Huge Reasons Why You Need Video in Your Conference Rooms

1. LED Video Walls

LED video walls are more common now, and thus, they’re also more affordable. They offer better quality visuals than projectors or monitors do, with bright and vivid colors and high-quality, clear and sharp images. LED video walls can also save you money down the line because they are extremely energy-efficient. (For reference, they use about half as much energy as projectors.) They also boast lower operational and maintenance costs when compared to monitors and projectors.

2. Interactive Whiteboards

Interactive whiteboards give you the ability to create more dynamic presentations and keep people engaged. This conference room technology makes meetings run more smoothly by enhancing video conferencing with premium features that allow you to do several things.

Interactive whiteboards can:

  • Record video conferences.
  • Spotlight a particular area on the whiteboard (drive attention there instead of elsewhere).
  • Zoom in and magnify images.
  • Screen shade (hide particular information and reveal it when needed).
  • Take screenshots (to use later as handouts).
  • Run files, programs, and apps that are designed for computers.
  • Surf the internet.
  • Play videos.

3. Custom-Branded Conference Rooms

With video conferencing becoming the new norm for many businesses, more organizations are jazzing up their conference rooms to spark creativity and inspire employees. Adding custom-branded signage, painting an accent wall with branded images and design, is a great way to transform a boring conference room, enhance a team’s company culture, and make online conferences more interesting and engaging. However, you’ll want to be careful that you don’t go overboard. Too much signage or paint might also be distracting, so balance is key.

4. Full Automation

When your conference room technology fails you and refuses to work well together, company leaders and employees get equally frustrated and annoyed. Not to mention how it hampers your productivity. Instead, many organizations are beginning to install an intuitive automation system in their conference room. This type of automated system ensures that lighting and audio/visual gear all work efficiently and cohesively.

Need Conference Room Technology Installation From the Pros?

If you want to take your conference room technology to the next level, contact American Sound & Electronics for installation. We can help you transform your conference room into a more useful and effective space.

What Microphone Types Are Available for Hybrid Classrooms?

When choosing a microphone for hybrid classrooms, teachers have to consider a variety of factors, such as cost, convenience, comfort, and most importantly, audio quality. To help you sift through the options, here are some details about the different types of microphones available for teachers in today’s blog from American Sound & Electronics.

Related Post: Three Main Considerations for Choosing a Classroom Sound Reinforcement System

1. Wearable microphones

Wearable, hands-free presenter mics are ideal for live or pre-recorded lectures. They feature clip-on mics so instructors can have their hands free while teaching and also move around the classroom easily. 

Generally speaking, there are two types of wearable mics:

  • Battery-operated wearable mics. These types of microphones require teachers to carry a battery pack while they navigate around the classroom. They also have to recharge the batteries every so often. 
  • Cordless battery-free wearable mics. If instructors prefer a wire-free and battery-free option, many wearable mics can deliver on those promises. These types of wearable mics usually include a USB base station and charger that has a built-in receiver. They typically provide a range of 65 feet or more, ensuring clear communication as the instructor moves around the classroom.

2. Speakerphone microphones

Speakerphone mics are another great option for instructors who are teaching primarily online. A portable speakerphone is ideal for interactive hybrid classrooms and can help ensure a collaborative experience. Some speakerphones also utilize a special sound technology that eliminates background noise outside a specific range. This is a great solution to ensure that students can hear the instructor’s voice over any other distracting classroom sounds like papers rustling or side conversations.

3. Wireless portable microphones for students

Wireless portable microphones improve remote learning by encouraging student discussion and interaction in hybrid classrooms. Instead of struggling through the clunky logistics of muting and unmuting speakers via your video conferencing platform, classroom participants can pass around a wireless portable microphone to easily discuss topics and contribute to the conversation. Many of these portable microphones easily integrate with Zoom, Microsoft Teams, and other video teaching platforms for a smooth and superior hybrid teaching experience.

4. Plug-and-play microphones

There are many different brands and types of plug-and-play microphones available, but essentially, they just plug directly into your laptop via USB and instantly provide clear and accurate audio recordings (with no additional driver installation). Many of these microphones also come with an adjustable desktop stand so instructors can position the microphone as needed. Compatibility varies depending on the brand, but many plug-and-play mics are compatible with Mac OS, Windows, tablets, and other mobile devices, which make them very practical for travel and use in the classroom or at home.

Related Post: How an Investment in Classroom Sound Reinforcement Pays Off in the Long Run

Need Equipment Installation for Hybrid Classrooms?

Contact American Sound & Electronics for help. We offer professional installation of audio equipment for hybrid classrooms to ensure that instructors and students have the best learning environment available during these challenging times. Call (859) 261-9024 today for more details.