Conference Room Technology Must-Haves In the Digital Age

In a post-COVID digital age where remote teams are still primarily the norm, it’s more important than ever for corporate entities to have adequate conference room technology. Having the right equipment will improve your productivity and communication and streamline your workflow.

If you’re ready to take your conference room to the next level, American Sound & Electronics can help. Here are three conference room technology must-haves.

Related post: Hardware to Use for Your Zoom Conference Room

Three conference room technology must-haves in 2021

1. Touch panels

No more typing on your computer or using a remote to present your ideas to clients and executives! Instead, touch panels (also sometimes called smartboards) are essentially giant smartphone screens that are mounted on the wall of your conference room. These fully interactive whiteboards allow you to draw, swipe, and write notes directly on the board to explain ideas with greater ease. You can even connect your printer to provide copies of your presentations with the notes included. 

2. Video conferencing system

Whether you need to communicate with remote teams or meet with clients, world-class video conferencing technology with large screens and speakers can make group meetings much easier and more effective. With the right conference room technology and equipment, you can easily empower participants to communicate with one another (without bulky microphones), share files, capture screens, interact in real-time, and much more.

3. Room scheduling technology

Gone are the days when teams accidentally book the same meeting room at the same time. Instead, room scheduling technology enables teams to tap into calendar software and easily schedule a meeting and avoid any conflicts. You can even combine this software with a virtual assistant and smart speakers to verbally schedule meetings without having to manually type anything into your computer. 

Related post: How American Sound Optimizes Your Conference Rooms

Implement the Latest Conference Room Technology with American Sound & Electronics

The recommendations above are all excellent additions to any conference room. If you’d like more details on the conference room systems we install, please call (859) 261-9024 or contact us online.

Hardware to Use for Your Zoom Conference Room

Finding the proper hardware for your conference room or workstation can be the difference between hours of wasted time and consistently hosting productive and collaborative meetings. And with remote work becoming more of the norm today, it’s more essential than ever to have remote conference capabilities that provide high-quality sound, video, and interactive capabilities. 

To ensure that your conference room is up to the challenge, here are a few devices that American Sound recommends installing because their design is a natural pairing to Zoom Rooms, Zoom Phone, and Zoom Meetings. 

Neat Bar

The Neat Bar is a compact meeting device. It provides high-quality audio and video and comes with a built-in intelligent room sensor technology known as Neat Sense, which monitors the meeting space environment’s air quality, humidity, CO2, and the number of people in the room.

Logitech Rally Bar Appliance

This video bar is excellent for a mid-size conference room. Ideal for video collaboration, you can plug and play Rally Bar with any PC or Mac or run the Zoom Rooms on the device itself without a computer. It also features calendar integration, touch-to-join, instant content sharing, and more.

Neat Board

This collaboration device features a 65” 4K multi-touch screen, wide-angle camera, and powerful audio capabilities. Set up is easy, and you can choose from a floor stand, wall, or table mount to fit your conference room. It also offers Neat Sense technology so you can monitor your meeting space.

Yealink MeetingBar A30

Practical and straightforward, the Yealink MeetingBar A30 is an all-in-one video collaboration bar, ideal for a medium-sized conference room. It’s based on Android 9.0 OS and features a dual-camera system, enhanced smart video and HD audio, and more. 

If you’re using the A30 meeting bar, no PC or Mac is required, and you’ll enjoy a convenient and fast setup because it combines a computing unit, camera, speaker, microphones, Wi-FI, and Bluetooth.

Related Post: 3 Perks of A Service Contract Through American Sound & Electronics

Want more details on conference room hardware installation?

Contact American Sound & Electronics. The above hardware recommendations are all great additions to any conference room, but if you’d like to know which meeting room systems we install, please call (859) 261-9024 or contact us online.

Microsoft Teams Conference Room Basics

As we begin to emerge from the COVID remote working era, the future of the workplace is yet to arrive. Many employers may continue to work remotely full-time, others may return to their in-person office, and some may do a bit of both. 

To meet worker needs, conference rooms need to serve as collaborative spaces where in-person and remote employees can feel engaged and productive. 

Microsoft Teams Rooms are an excellent solution that provides many critical benefits for collaborative teams in all industries. Let’s take a closer look, with our experts at American Sound, at what it is and what you need to make it work in your conference room.

What Are Microsoft Teams Rooms?

Microsoft Teams Rooms are a meeting room solution that provides a Microsoft Teams experience with HD audio and video on Teams-certified hardware. It offers reliable, high-quality audio/visual meeting experiences and is available on select devices. Teams Software enables a person to manage a meeting with a touch-panel control in the center of the room for convenience and ease of use. The touch-panel control can also be paired with certified A/V components that allow you to customize the setup to fit the size of your conference room.

Hardware Requirements for Teams

Of course, you’ll want to ensure that your equipment meets all the necessary hardware requirements for Microsoft Teams Rooms before implementing it in your conference room. Below are basic hardware requirements for Teams on Windows PC, Mac, Linux, Android, and iOS mobile devices.

Hardware Requirements for Teams on a Windows PC

For video calls and meetings, you’ll need a 2-core processor. However, a 4-core processor (or better) is necessary with 4.0 GB of RAM and 3.0 GB of available disk space for higher resolution. You’ll also want a display with at least 1024 X 768 screen resolution. Your operating system should be one of the following:

  • Windows 10
  • Windows 10 on ARM
  • Windows 8.1
  • Windows Server 2019
  • Windows Server 2016
  • Windows Server 2012 R2

Hardware Requirements for Teams on a Mac

You should use a device with an Intel Core Duo processor with 4.0 GB of RAM and 1.5 GB of available disk space. Your display’s resolution should at least be 1280 x 800 for optimal results, and one of the three most recent versions of macOS is necessary.

Hardware Requirements for Teams on Linux

For video calls and meetings, you’ll need at least a 2-core processor (although a 4-core is preferred) with 4.0 GB of RAM and 3.0 GB of available disk space. Your display’s resolution should be at least 1024 x 768. The ideal Linux operating system should be capable of installing DEB or RPM.

Hardware Requirements for Teams on Mobile Devices

You can use Teams with Android phones and tablets, but it is limited to the last four major versions of Android. Likewise, Teams is compatible with the iPhone, iPad, and iPod touch, but support is limited to the two most recent major versions.

Want More Details About Outfitting Your Conference Room for Microsoft Teams Rooms?

American Sound & Electronics can help. We install a variety of conference room hardware systems. Please call (859) 261-9024 or contact us online to learn more about our installation services.

How American Sound Optimizes Your Conference Rooms

Having the right conference room equipment and setup makes it easier to connect, collaborate, and produce great things! If your conference room is lacking, there are many ways you can optimize your setup for the best results. Here are some of the ways American Sound & Electronics can take your conference rooms to the next level.

More AV equipment

Your computer’s microphone and a set of speakers simply aren’t going to cut it in a modern setup. With more employees working these days remotely, conference rooms demand much more, and poor sound quality can significantly disrupt your company’s ability to be productive. 

We can help you improve by outfitting your meeting space with microphones specifically designed for video conferencing, so everyone can easily hear one another without having to pass a mic around the room.

We can install several microphone pickups for larger conference rooms to fit the space better and ensure the best sound quality possible. Ceiling and wall-mounted microphones are even an option. 

These will significantly improve your meetings, so you’ll spend less time trying to decipher what team members are saying and more time making progress on projects and tasks.

Room scheduling with smart speaker integration

For large organizations, room scheduling gives employees the ability to book conference rooms for meetings or workspace. With high-quality room scheduling technology, individuals can quickly locate the space that best serves their needs and reserve it right away.

At American Sound & Electronics, we can help you implement this technology and combine it with smart speakers and a virtual assistant so you can verbally book your meeting in the fitting conference room without having to type a thing. (Talk about convenience!) A room scheduler can also connect with remote workers for easy collaboration.

Interactive video conferences

Remote video collaboration can do wonders to build your team and boost productivity. With an interactive display, you can host highly engaging and inclusive meetings with employees who work remotely and on-site. 

Whether you favor Zoom, Go To Meeting, Slack, or some other conference call software, we can install an interactive video display that will enable you to include things like polls, quizzes, and virtual whiteboard annotations in meetings and presentations.

Related Post: Tips And Tricks For Optimizing Your Classroom Sound Reinforcement System

Find Out How We Can Optimize Your Conference Rooms Today

Having the right reliable equipment can genuinely transform any conference room into a well-used space that produces fruitful meetings and enhances collaborative efforts. If you’re ready to update your conference room with new hardware installation, call us at (859) 261-9024 or contact us online to learn more about our services.

Conference Room Technology Design Trends to Watch

With many companies fully embracing remote work opportunities, conference room technology design trends are quickly changing. To stay competitive, look at some of the top trends to watch for in 2021 from American Sound & Electronics.

Related Post: 4 Huge Reasons Why You Need Video in Your Conference Rooms

1. LED Video Walls

LED video walls are more common now, and thus, they’re also more affordable. They offer better quality visuals than projectors or monitors do, with bright and vivid colors and high-quality, clear and sharp images. LED video walls can also save you money down the line because they are extremely energy-efficient. (For reference, they use about half as much energy as projectors.) They also boast lower operational and maintenance costs when compared to monitors and projectors.

2. Interactive Whiteboards

Interactive whiteboards give you the ability to create more dynamic presentations and keep people engaged. This conference room technology makes meetings run more smoothly by enhancing video conferencing with premium features that allow you to do several things.

Interactive whiteboards can:

  • Record video conferences.
  • Spotlight a particular area on the whiteboard (drive attention there instead of elsewhere).
  • Zoom in and magnify images.
  • Screen shade (hide particular information and reveal it when needed).
  • Take screenshots (to use later as handouts).
  • Run files, programs, and apps that are designed for computers.
  • Surf the internet.
  • Play videos.

3. Custom-Branded Conference Rooms

With video conferencing becoming the new norm for many businesses, more organizations are jazzing up their conference rooms to spark creativity and inspire employees. Adding custom-branded signage, painting an accent wall with branded images and design, is a great way to transform a boring conference room, enhance a team’s company culture, and make online conferences more interesting and engaging. However, you’ll want to be careful that you don’t go overboard. Too much signage or paint might also be distracting, so balance is key.

4. Full Automation

When your conference room technology fails you and refuses to work well together, company leaders and employees get equally frustrated and annoyed. Not to mention how it hampers your productivity. Instead, many organizations are beginning to install an intuitive automation system in their conference room. This type of automated system ensures that lighting and audio/visual gear all work efficiently and cohesively.

Need Conference Room Technology Installation From the Pros?

If you want to take your conference room technology to the next level, contact American Sound & Electronics for installation. We can help you transform your conference room into a more useful and effective space.

4 Huge Reasons Why You Need Video in Your Conference Rooms

Video in your conference rooms represents a vital tool for your company in the digital age. Videoconferencing also eliminates the need for travel expenses, thereby saving your company money over the long term. The right conference room technology makes a fantastic impression on potential customers and makes communicating with remote teams much more effective. 

Today’s blog from American Sound & Electronics highlights four huge reasons why you need video in your conference rooms.

1. Host Remote Meetings

Remote teams and workers rely on wireless technology, laptops, and smartphones to stay in touch with the home office. It’s much easier to accomplish this when people in the office have the right video conferencing technology. Monitors, speakers, cameras, and microphones are a must. Every nuance of communication must come through your end to have the most effective remote meetings.

2. Enhance Innovation, Collaboration & Engagement

Statistics show that remote employees work more efficiently, communicate more effectively, and achieve a better work-life balance. However, innovation and collaboration may suffer due to a lack of rapport among teammates. Video technology helps alleviate these issues. Managers can drive team performance with regular video calls to teams. Video conferencing helps build trust, accountability, and certainty, three things that can be difficult to accomplish with phone and email. 

Video conferencing technology in your office lets you see everyone involved in the meeting. Managers can view nonverbal cues, such as smiles, frowns, looks of concern, hesitation, and laughter, to gauge how employees are engaged with their work or if they need assistance. Working remotely may lead to feelings of isolation from co-workers, but audio-visual equipment in your conference rooms can help mitigate those feelings.

3. Expand Your Business

You may see conference rooms and huddle rooms as places to meet with staff. But what about having virtual sales meetings? Rather than send your sales team out of town to close a sale, meet with your prospect remotely. More people can attend the meeting, you already have the resources you need there at the office, and it takes much less time to organize. 

You already have your virtual whiteboard there, ready to wow the customer on the other side. There’s no need to pack up equipment to go to another office. You have everything you need right there. If you’re looking to expand into global markets, you can hold sales meetings anytime you need to without traveling.

4. Improve Your Bottom Line

Saving travel expenses, even in town, reduces your costs over time. When you don’t have to travel across the country or around the world, video technology in your conference room may pay for itself in less than a year. Capturing more revenue by hosting virtual sales meetings improves your cash flow. Your company expands, you save money on expenses, and you increase your revenue stream with the right video technology in your conference room.

Conference Room Technology & American Sound

Our professional team can come out to your place, design a custom system for your conference rooms, and install it completely. The tech we install is top-of-the-line, so you won’t need to reinvest in the equipment for several years. Even if you do add more capability later, we can suggest ways to make that process easier. Contact American Sound & Electronics or call (859) 261-9024 today for more information.